ROOM SET-UP AND A/V INFORMATION

The following guidelines are being provided to make sure Nancy’s program comes off at the “masterpiece” level for your organization --and so your audience members get the most out of the experience. If you are unable to meet these criteria, please let us know.

KEYNOTE CHECKLIST

Classroom style (tables and chairs) is ideal; if not possible, theatre style (no tables) can work. A herringbone pattern is ideal, especially if theatre style. If using round tables, please set in crescent style (leave the two places on the stage side of the table without chairs so no one’s back is to the speaker).

Please use risers (stage).

Please provide an LCD projector, table for the projector (Nancy will use a remote) and screen. Please provide extension cords if needed. Nancy will bring her own laptop. Please place the screen to one side (opposite side as the lectern), at a slight angle, so that as Nancy moves across the stage, the light will not shine on her.

Please provide a wireless lavaliere (preferably an omnidirectional one if possible) microphone.

Please have a podium or lectern on the stage (on the opposite side of the screen).

Please have a small (draped) round table in front for Nancy’s props, materials and laptop.

Please have a pitcher of water (no ice) and a glass (no water bottles) for Nancy.

If there is a head table, please provide seating for those at the head table to move to in order to view the speaker from the room.

Please have the house lights partially dimmed so that attendees can view the art work on the slides and yet still see the speaker’s face easily.

If there are considerably more chairs in the room than there are audience members, please rope (or tape) off the back rows, so that people are sitting together and in the front part of the room, enhancing group synergy and attention.

Please set room temperature NO HIGHER than 68 degrees.

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WORKSHOP/RETREAT CHECKLIST

The table style varies depending on the workshop; please discuss with Nancy before making the room arrangements.

Please be sure there is ample room in the aisles for certain activities where participants will not be seated. Please be sure there is a center aisle if tables are NOT in the round.

Please use risers if there are more than 35 participants.

If the workshop requires (check with Nancy), please provide an LCD projector, table for the projector (Nancy will use her own remote) and screen. Please provide extension cords if needed. Nancy will bring her own laptop. If a screen is needed, place the screen to one side, at a slight angle, so that as Nancy moves across the stage, the light will not shine on her.

Please have a podium or lectern (on the opposite side of the screen).

Please provide a wireless lavaliere (preferably an omnidirectional one if possible) microphone.

Please have a small (draped) round table in front for Nancy’s props, materials and laptop.

Please have a pitcher of water (no ice) and a glass (no water bottles) for Nancy.

If there is a head table, please provide seating for those at the head table to move to in order to view the speaker from the room.

Please check with Nancy for lighting requirements for your particular workshop.

If there are considerably more chairs in the room than there are audience members, please rope (or tape) off the back rows, so that people are sitting together and in the front part of the room, enhancing group synergy and attention.